5 min read

3 Expert Tips To Launch Your Freelance Business With Confidence

We are thrilled to announce the launch of our new video series: "The Business of Freelancing." Whether you're a pro or just starting out, this series is your virtual mentor.
3 Expert Tips To Launch Your Freelance Business With Confidence
Storyhunter freelancer Stephanie Gaweda behind the camera on a production shoot

We're excited to launch our video series: "The Business of Freelancing." You can expect some seriously exclusive insights into the world of freelancing.

Whether you're a seasoned freelancer or just starting, "The Business of Freelancing" has your back. Successful Storyhunter freelancers will share tips on winning new clients, financial management, marketing yourself, and more.

You can think of the series as your virtual mentor, featuring interviews with freelancers across services who share how they built and grew their freelance businesses. These are the creatives who've been there, done that, and are ready to spill their secrets. You'll watch the series and might hear yourself saying, "Wow, I never thought of it that way!"

In the first episode, Storyhunter freelancer Stephanie Gaweda shares tips on taking the leap from your 9 to 5 job to opening a production company. Stephanie has filmed and produced for clients like Meta, Amazon, Apple, Spotify, LinkedIn, and Microsoft, among others. She's also created commercial pieces with top celebrity talents such as Billie Eilish, SZA, Lil Nas X, Demi Lovato, and John Legend.

Stephanie's love for cameras started when she was just a kid: "I became obsessed with this mystery of the Loch Ness monster. So I took my dad's camera and was going to prove that the Loch Ness monster was real, Stephanie said. "I subsequently broke that camera, and then he got a new one, and I broke it. The cycle continued until my parents sat me down and said, 'This is your camera now, and if you break it, you don't get a new one.' And that is how that started."

As a teenager, her parents' basement was a "playground for experimentation."

"I watched YouTube videos of how to do something at home and made colored gels for my lights by going to Target to get 10-cent plastic folders and cutting out shapes to cover my lights," Stephanie shared. "At 16, I got my first internship at a nonprofit production house, and that's where I learned the professional aspects of the job."

Stephanie has been freelancing, as she says, since before she even knew what freelancing was. Today, as an established professional, Stephanie still loves to experiment as much as possible by taking on "funky jobs" like music videos that aren't as cut and dry.

We hope the first episode and the series inspire you to take your freelance business to the next level - and have a little fun along the way!


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♬ original sound - Storyhunter

More than just your LLC

Taking the leap from your full-time job requires more than opening a limited liability company (LLC). Stephanie shares the three steps you also need to take to set you up for success:

1. Make sure the business name is not already trademarked. “You can spend thousands on the startup process, making business cards and creating websites, just to find out someone already legally owns the exclusive rights to use that name,” Stephanie said. "If you are a freelancer in the United States, check out the Patent and Trademark Office site here.

2. Publicize your articles of incorporation, which are legal documents filed with your state to create a corporation. Stephanie says this step can be lengthy and costly, so check out your state government website for more information.

3. Create an Employer Identification Number (EIN) and open a separate bank account for your business. While it isn't necessary to create a separate bank account for the business, Stephanie highly recommends it. “It legitimizes the business in a court of law so your expenses don't look like they mingle with the business expenses, but it also makes it easier to track all that throughout the year. Your accountant will love you, and your brain will love you because it makes it easier to separate your personal and professional expenses at the end of the year.”

Automate and organize

Stephanie says she repeatedly gets the same questions from clients but is not always at her desk to send an immediate answer. “What is your rate? What is your camera package? What kind of lights do you have? I love to automate all of these responses and make my life efficient,” she told us.

She created a variety of template responses and rate cards that she can quickly share with prospective clients when on the go. She has a different template message for each service she offers, including producer, DP, gaffer, and editor.

“When I respond to emails as a producer, I make sure to outline the variety of my experience, including the largest budget I've handled, how many crew members I have hired and managed at a time, my background in ordering equipment, my rate sheet, and portfolio where I compile all the work I’ve ever done,” she said.

Stephanie's media rate sheet that she sends to clients

Stephanie also tailors every message to the client and content they want to create. “If they want to film in a rainforest, I'm going to send them any work I've ever done in a rainforest,” she said.

Stephanie also has an easily navigable Google Sheet listing all her work. “You can search from a dropdown menu by genre, work type, or even client to find exactly what you're looking for. So, if you're Nike and you want to see if I've done other work with Adidas or similar brands, you can pull that right up.”

Stephanie's Google Sheet listing all her work
Clients can easily navigate the Google Sheet, searching from a dropdown menu

Invest time in populating an attention-grabbing portfolio, one focused on quality not quantity. Additionally, make sure to add your most recent work samples that back up your main service, and list all your skills and categories. Also, clients have specific equipment needs, so make sure to update your equipment list on not only your website but also on marketplace profiles like Storyhunter.

Create an airtight workflow

Before you land your first client, here are some things you need to have ready:

  1. Get the proper insurance for your equipment. If you believe you need insurance for a specific project then discuss it with your editor and, if they agree, add it as project expense. (Check out the top equipment insurance providers within and outside the United States here.)
  2. Perform a financial forecast, which will help determine whether you need to request an advance from the client. “You never want to carry a large outstanding financial burden, particularly if you are paying out the crew. If the client is late to pay you, or the project is delayed or extended, you still need to pay the crew on time and any outstanding expenses, such as rented equipment. Otherwise, you can get into serious legal trouble,” Stephanie advises.
    You now have some insider tips to level up your freelancing game.

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